Daropa.solutions
AI and automation

Flow Automation

Automate recurring tasks with rules: if this happens, then do that.

Videos

IntroductionWhat is Flow? With voice-over and subtitles in Dutch or English. Open the video page
Log in to view How it worksExplained step by step. For customers only.

What is Flow?

Flow automates recurring tasks using simple rules, similar to Power Automate. For example: automatically convert uploaded documents in a specific folder to PDF, automatically label invoices, or block access to confidential files outside office hours.

What can you do with it?

  • If-then rulesSet what should happen when a file is uploaded, modified, or shared.
  • Automatic labellingAutomatically tag files based on folder, type, or name.
  • Convert to PDFAutomatically convert documents to PDF.
  • Access rulesRestrict access to files with a specific tag, for example by time or network.
  • NotificationsSend a notification to Talk when something changes in a specific folder.

Getting started

  1. Decide what you want to automateThink about tasks you repeat every week.
  2. Set up the ruleGo to Settings > Flow and create a new rule. We’re happy to help you with your first rules.Screenshot in Nextcloud: Set up the rule
  3. Test the ruleUpload a test file and check if the rule does what you expect.Screenshot in Nextcloud: Test the rule

Tips

  • Start small: one rule that saves a lot of time, such as automatically converting files to PDF.
  • For more complex processes, such as approvals, we’re happy to think along with you.

Frequently asked questions

Do I need to know how to code?

No. You set up rules using dropdown menus. For advanced integrations, we’ll assist you.